Navigation Menu
- Permits
- Hazardous Waste Manifests
- Notices of Violation and Consent Orders
- Universal Waste, Polychlorinated Biphenyl, and Other Nonhazardous Waste Shipping Records
- Hazardous Waste Reports
- Facility Regulatory Reports
- Internal University Reports and Records
- Facility Records for Treatment, Recycling and Disposal
- Hazardous Material Management Incident Reports
- Hazardous Materials Shipments - Department of Transportation
- Solid Waste Management Units
- Major Remediation Project Reports
- Superfund Records where University was a Potentially Responsible Party
- Environmental Permits, Registrations and Inspection Records
- Environmental Reports
- Spill Prevention, Control and Countermeasures
- Asbestos and Lead Inspection Records (Bulk)
- Asbestos Sampling
- Asbestos and other Occupational Exposure Sampling Records
- Asbestos Waste Manifests and ¾ÅÉ«ÊÓƵ Asbestos Contractor Registration
- Asbestos Notification Records
- Asbestos Training Accreditation
- Material Safety Data Sheets (MSDS)
- Exposure Records
- Chemical Hazard Sampling Reports
- Inspection Records
- Investigation and Incident Records
- Permits Issued by Environmental Health and Safety
- Emergency Preparedness Records
- Ergonomics Assessments
- Select Biological Agents
- Biosafety Records
- Employee Occupational Health & Safety Records
- Temporary Food Permits
- Equipment Calibration Records
- Lock Out/Tag Out
- Nuclear Regulation Commission Licenses & Inspection Reports
- Inspection Reports
- State Authorizations, Approvals and Reports
- Authorized User Records
- Dosimetry Reports
- Radioactive Waste Disposal
- Sealed Sources
- Equipment Calibration
- Radiation Safety Incident Reports
- Training Records
- Environmental Safety Committees
- Service Contracts
ITEM NUMBER
These records document the ¾ÅÉ«ÊÓƵ's involvement with a variety of environmental health and safety matters. They include various monitoring and analytical reports as required by Federal and State government regulatory agencies, as well as investigative studies and reports resulting from concerns about real or potential hazards to the environment and/or the health of students, faculty, staff and the public.
For purposes of records retention and disposal, these files are divided into four groups of records as follows:
Hazardous Materials Management programs
Industrial Hygiene/Occupational Safety programs
Radiation Safety programs
Miscellaneous records
HAZARDOUS MATERIALS MANAGEMENT PROGRAMS
HAZARDOUS WASTE RECORDS
These records consist of permit applications, permits and related correspondence.
Authorized Retention:
Retain for fifty (50) years, then destroy.
Citation: 40 CFR 265.117(a)(1)
Hazardous Waste Manifests are shipping papers that are required by the U.S. Environmental Protection Agency to accompany shipments of regulated hazardous wastes to a permitted hazardous waste treatment, storage and disposal site. The manifests contain the amounts and a description of each container shipped.
Authorized Retention:
Retain for fifty (50) years, then destroy.
Citation: 40 CFR 262.40(a)&(c) and 40 CFR 265.71(a)(5)
3. Notices of Violation and Consent Orders
These records consist of all correspondence, University reports and consultant reports.
Authorized Retention:
Retain for fifty (50) years, then destroy.
Citation: 40 CFR 265.117(a)(1)
4. Universal Waste, Polychlorinated Biphenyl, and Other Nonhazardous Waste Shipping Records
This group of records consists of shipping records not included with hazardous waste manifests.
Authorized Retention:
Retain for fifty (50) years, then destroy.
Citation: 40 CFR 273.19, 40 CFR 761.180(a) and 40 CFR 761.209
A. Generator Regulatory Reports
These records are quarterly reports submitted to the Department of Natural Resources.
B. Environmental Protection Agency Waste Minimization Reports.
This group of records consists of biennial reports sent to Environmental Protection Agency.
C. Environmental Protection Agency and Department of Natural Resources Inspection Reports.
These records contain reports and correspondence related to regulatory inspections.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
Citation: 40 CFR 262.43, 40 CFR 262.40(b), 40 CFR 265.73(b)(5)
6. Facility Regulatory Reports
These records are quarterly reports submitted to Department of Natural Resources.
Authorized Retention:
Retain for fifty (50) years, then transfer to Archives.
Citation: 40 CFR 265.117(a)(1)
7. Internal University Reports and Records
A. Registered User Records
These records are internal University records.
B. Monitoring Reports
These records consist of internal University registered user monitoring by Environmental Health and Safety.
C. Pickup Requests
These records consist of internal University paperwork and data.
Authorized Retention:
Retain for ten (10) years, then destroy.
8. Facility Records for Treatment, Recycling and Disposal
These records are internal University hazardous waste treatment, recycling and disposal records.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
Citation: 40 CFR 262.40(c)
9. Hazardous Material Management Incident Reports
These records contain internal Environmental Health & Safety documents.
Authorized Retention:
Retain for ten (10) years, then destroy.
10. Hazardous Materials Shipments - Department of Transportation
This group of records contains internal University documentation.
Authorized Retention:
Retain for ten (10) years, then destroy.
Citation: 49 CFR 172.201(e)
11. Solid Waste Management Units
These records are documents from correspondence with regulatory agencies.
Authorized Retention:
Retain for fifty (50) years, then destroy.
Citation: 40 CFR 264.117(a)(1)
ENVIRONMENTAL PROGRAM RECORDS
12. Major Remediation Project Reports
This series of records contains contractor studies, all correspondence and related documents.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
13. Superfund Records where University was a Potentially Responsible Party
These records consist of all correspondence and related documents.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
14. Environmental Permits, Registrations and Inspection Records
A. Lagoons
These records consist of Department of Natural Resources permits and correspondence.
B. Above Ground and Underground Storage Tanks
These records include registration, correspondence and Petroleum Storage Tank Insurance Fund records.
C. Part 70 Air Permits
These records contain permit applications, permits and inspection reports.
D. National Pollutant Discharge Elimination System and Storm Water
Records in this group include permit applications, permits and reports.
E. Floodplain Issues
These records consist of permits from Army Corp of Engineers.
F. Ashland Dam
These records consist of inspection records and correspondence.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
A. Tier II
These records are the annual report to Missouri Emergency Response Commission.
B. Drinking Water
These records cover annual reports and compliance documentation.
C. Freon and Ozone Depleting Substances
These records include compliance reports and correspondence.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
16. Spill Prevention, Control and Countermeasures
These records consist of copies of spill prevention control and countermeasures plans.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
INDUSTRIAL HYGIENE/OCCUPATIONAL SAFETY
17. Asbestos and Lead Inspection Records (Bulk)
These records contain internal University records.
Authorized Retention:
Retain for ten (10) years after building is demolished, then destroy.
These records consist of clearance sampling.
Authorized Retention:
Retain for twenty (20) years, then destroy.
19. Asbestos and other Occupational Exposure Sampling Records
This records series contains personnel monitoring records.
Authorized Retention:
Retain for thirty (30) years after end of employment, then destroy.
20. Asbestos Waste Manifests and ¾ÅÉ«ÊÓƵ Asbestos Contractor Registration
These records consist of manifests used to transport asbestos to disposal sites and Missouri State registration for asbestos contractors.
Authorized Retention:
Retain permanently.
21. Asbestos Notification Records
Records in this group include notifications to Environmental Protection Agency and Department of Natural Resources on asbestos projects.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
22. Asbestos Training Accreditation
These records include accreditation provided by Department of Natural Resources to allow Environmental Health & Safety to offer accredited course.
Authorized Retention:
Retain permanently.
23. Material Safety Data Sheets (MSDS)
Records consist of material safety data sheets.
Authorized Retention:
Retain for administrative value not to exceed ten (10) years, then destroy.
A. Respiratory Protection
These records consist of fit tests, hazard assessments records and correspondence.
B. Hearing Conservation
These files include hazard assessments records and correspondence.
Authorized Retention:
Retain for thirty (30) years after end of employment, then destroy.
25. Chemical Hazard Sampling Reports
These files consist of hazard assessments records and correspondence.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
A. Laboratory Hoods
These records are inspection records and reports.
B. Building Safety Inspections
These records consist of inspection reports and correspondence.
C. Food Safety Inspections
This group of records contains Environmental Health & Safety reports and correspondence.
Authorized Retention:
Retain for ten (10) years, then destroy.
27. Investigation and Incident Records
A. Accident Investigations
These records consist of investigation correspondence.
B. Indoor Air Quality (includes Smoking) Investigations
These records consist of investigation correspondence.
C. Industrial Hygiene & Occupational Safety Incident Reports
These records are internal Environmental Health & Safety documentation.
Authorized Retention:
Retain for ten (10) years, then destroy.
28. Permits Issued by Environmental Health and Safety
These records include permits for open burn, fireworks, hot work and confined space.
Authorized Retention:
Retain for ten (10) years, then destroy.
29. Emergency Preparedness Records
These records consist of emergency drills and emergency plans for individual campuses/buildings.
Authorized Retention:
Retain for ten (10) years, then destroy.
This group of records consists of correspondence.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
These records include permit applications, permits, and compliance documentation with Center for Disease Control and United States Department of Agriculture.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
This group of records contains records for biosafety program at the University and biosafety certification reports.
Authorized Retention:
Retain for ten (10) years, then destroy.
33. Employee Occupational Health & Safety Records
A. Occupational Health & Safety Program for Animal Care Workers
These records consist of Environmental Health & Safety records.
NOTE: Medical records are kept with medical provider.
B. Injury/Illness Records
These records cover investigations and recommendations.
Authorized Retention:
Retain for thirty (30) years after end of employment, then destroy.
These records consist of permits issued by Environmental Health & Safety.
Authorized Retention:
Retain for five (5) years, then destroy.
35. Equipment Calibration Records
These records consist of calibration records for industrial hygiene equipment.
Authorized Retention:
Retain for ten (10) years, then destroy.
These records document applied standards and controls of energy during servicing and/or maintenance of machines and equipment in order to avoid unexpected energization or start up of the machines or equipment, or release of stored energy that could cause injury to employees.
Authorized Retention:
Retain for ten (10) years, then destroy.
RADIATION SAFETY PROGRAM RECORDS
37. Nuclear Regulation Commission Licenses & Inspection Reports
These records consist of license applications, licenses, amendments and associated records, inspection reports and follow-ups.
Authorized Retention:
Retain for twenty-five (25) years, then transfer to Archives.
This group of records consists of Environmental Health & Safety laboratory inspections.
Authorized Retention:
Retain for ten (10) years, then destroy.
39. State Authorizations, Approvals and Reports
A. Naturally occurring and accelerator-produced radioactive material (NARM).
These records are reports to the Missouri Department of Health and Senior Services about the use of naturally occurring and accelerator-produced radioactive material. These reports are routinely due on a biannual basis, but there may also be requirements for additional reports under certain circumstances.
B. X-ray Equipment
These records are registrations and reports sent to the State of Missouri.
Authorized Retention:
Retain for twenty-five (25) years, then destroy.
These records are active and inactive internal Environmental Health & Safety records.
Authorized Retention:
Retain for ten (10) years following inactivation, then destroy.
This set of records contains vendor provided reports.
Authorized Retention:
Retain permanently.
42. Radioactive Waste Disposal
These records contain all records associated with disposals.
Authorized Retention:
Retain permanently.
These records consist of monitoring records.
Authorized Retention:
Retain for ten (10) years, then destroy.
This record series consists of equipment calibration records.
Authorized Retention:
Retain for ten (10) years, then destroy.
45. Radiation Safety Incident Reports
These records consist of incidents that occur on campus requiring an immediate response by Environmental Health and Safety. The most common examples are spills of hazardous chemicals, radioactive materials, or biological materials.
Authorized Retention:
Retain for ten (10) years, then destroy.
MISCELLANEOUS RECORDS
These are training records for University personnel and are maintained by Environmental Health & Safety.
Authorized Retention:
Retain for ten (10) years, then destroy.
47. Environmental Safety Committees
- Radiation Safety Committee and Medical Quorum
This series of records includes minutes, protocol reviews and associated documents.
- Institutional Biosafety Committee
These records consist of minutes, protocol reviews and associated documents.
Authorized Retention:
Retain for ten (10) years, then send to Archives.
These records are internal Environmental Health & Safety records.
Authorized Retention:
Retain for five (5) years, then destroy.
Reviewed 2019-08-05