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Bd. Min. 5-3-85; Bd. Min. 7-13-00; Bd. Min. 12-11-14; Amended 7-28-20.

1. Defense and Protection -- Defense and protection against loss, damage or expense will be provided to:
   
   1. Employees -- An officer, faculty member, or other employee of  (a) the ¾ÅÉ«ÊÓƵ or (b) a subsidiary or affiliate of the University that has been designated as eligible for coverage under this Rule by the Assistant Vice President of Management Services in connection with any claim or suit allegedly rising out of the performance of duties for, or employment with, or by the Curators of the ¾ÅÉ«ÊÓƵ, a public corporation, or a designated University subsidiary or affiliate; and
   2. Students -- A duly enrolled student at the ¾ÅÉ«ÊÓƵ in connection with any claim or suit allegedly arising out of the performance of duties as a member of a ¾ÅÉ«ÊÓƵ committee to which the student has been appointed by a duly authorized ¾ÅÉ«ÊÓƵ administrative officer, subject to the following conditions.
   3. Volunteer-- A duly authorized volunteer of the ¾ÅÉ«ÊÓƵ in connection with any claim or suit allegedly arising out of the performance of duties of volunteer service for the ¾ÅÉ«ÊÓƵ or the performance of duties as a member of a ¾ÅÉ«ÊÓƵ committee to which the volunteer has been appointed by or requested to provide the services by a duly authorized ¾ÅÉ«ÊÓƵ administrative officer, subject to the following conditions.
   4. Such an officer, faculty member, employee, authorized volunteer, or student who, individually or with others, is named a defendant in legal actions or proceedings submits a request for such defense and protection to the President.
      
      1. Such a request shall include:
         

         (1) A brief description of the circumstances surrounding the incident giving rise to the legal action;
         (2) Documentation to verify that the named individual was acting within the scope of the individual's official duties at the time of the incident; and
         (3) A copy of the summons or petition served on the named individual.

      2. The President determines that the named individual was acting in good faith and within the scope of the individual's employment or authority.
      3. Such defense or protection is legally permissible.
      4. No protection will be provided if a court determines that the action arose out of malfeasance in office or willful or wanton action or neglect of duty.
2. While such defense and protection normally will be provided by insurance maintained by the University, this policy applies without regard to the availability of insurance coverage. If the initial determination is made by the President that the named individual is entitled to defense, it shall be provided either by insurance or by the General Counsel or by an outside counsel appointed by the General Counsel on behalf of the individual.